Privacy Notice

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DATA PRIVACY NOTICE

The PCC of St. Mary of the Assumption, Ufford in the

Diocese of St Edmundsbury and Ipswich

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by

the information alone or in conjunction with any other information in the data controller’s possession or

likely to come into such possession. The processing of personal data is governed by the General Data

Protection Regulation (the “GDPR”).

2. Who are we?

The Parochial Church Council (PCC) is the data controller This means it decides how your personal data is

processed and for what purposes.

3. How do we process your personal data?

The PCC complies with its obligations under the “GDPR” by keeping personal data up to date; by storing

and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal

data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical

measures are in place to protect personal data.

We use your personal data for the following purposes: -

• To enable us to provide a voluntary service for the benefit of the public in the parish;

• To administer membership records;

• To fundraise and promote the interests of the charity;

• To maintain our own accounts and records;

• To process gift aid applications;

• To inform you of news, events, activities and services;

• To manage our volunteers;

• To operate the church web site and deliver the services that individuals have requested;

• To share your contact details with the Diocesan office so they can administer the processes of

synodical government and keep you informed about news in the diocese and events, activities and

services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

• Explicit consent of the data subject (see accompanying Consent form) so that we can keep you

informed about news, events, activities and services.

• Processing is necessary for carrying out the processes of synodical government.

• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union

aim provided: -

o the processing relates only to members or former members (or those who have regular contact

with it in connection with those purposes); and

o there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will be shared only with other members of St.

Mary’s Church in order to carry out a service to other church members or for purposes connected with the

parish. We will only share your data with third parties outside of parish with your consent.

6. How long do we keep your personal data1?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish

Records” which is available from the Church of England website [see footnote for link].

1 Details about retention periods can currently be found in the Record Management Guides located on the Church of England

website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Specifically, we retain personal data while it is still current; and associated paperwork for up to 6 years

after the calendar year to which they relate.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your

personal data: -

• The right to request a copy of your personal data which the PCC of St Mary’s holds about you;

• The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of

date;

• The right to request your personal data is erased where it is no longer necessary for the PCC of St

Mary’s to retain such data;

• The right to withdraw your consent to the processing at any time;

• The right to request that the data controller provide the data subject with his/her personal data

and where possible, to transmit that data directly to another data controller, (known as the right to

data portability), (where applicable) [Only applies where the processing is based on consent or is

necessary for the performance of a contract with the data subject and in either case the data

controller processes the data by automated means];

• The right, where there is a dispute in relation to the accuracy or processing of your personal data,

to request a restriction is placed on further processing;

• The right to object to the processing of personal data, (where applicable) [Only applies where

processing is based on legitimate interests (or the performance of a task in the public

interest/exercise of official authority); direct marketing and processing for the purposes of

scientific/historical research and statistics]

• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then

we will provide you with a new notice explaining this new use prior to commencing the processing and

setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek

your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Church

Warden, Karen Eyres Email: K.Eyres@btopenworld.com Tel: 01394 460455 MOB: 07885 377600

or the Rector, The Revd Paul Hambling 01394 387491

You can contact the Information Commissioners Office on 0303 123 1113 or via email

https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House,

Water Lane, Wilmslow, Cheshire. SK9 5AF.

St Mary of the Assumption Church, Ufford
Consent Form

Your privacy is important to us, and we want to communicate with church members in a way which has their consent, and which is in line with UK law on data protection. As a result of a change in UK law, we now need your consent to how we contact you. Please fill in the contact details you want us to use to communicate with you and return this form to the Church Warden: Mrs Karen Eyres at 1, Church Lane, Ufford, IP13 6DS

Name _____________________________________________________

Address: ___________________________________________________

___________________________________________________

Email Address: ________________________________________________

Phone Number: ________________________________________________

By signing this form you are confirming that you are consenting to the PCC of St Mary’s Ufford holding and processing your personal data for the following purposes (please tick the boxes where you grant consent):-

I consent to the church contacting me by post phone or email.

☐ To keep me informed about news, events, activities and services at St Mary’s.

☐ To include my details in church lists which may be circulated to Church Members.

☐ To share my contact details with the Diocese of St Edmundsbury & Ipswich so they can keep me informed about news, events, activities and services that will be occurring in the diocese and which are directly relevant to the role I am undertaking.

Signed: ______________________________ Dated: _______________________________

You can grant consent to all the purposes; one of the purposes or none of the purposes. Where you do not grant consent we will not be able to use your personal data; (so for example we may not be able to let you know about forthcoming services and events); except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm. You can find out more about how we use your data from our “Privacy Notice” which is available on our website.

You can withdraw or change your consent at any time by contacting the Church Warden at 1, Church Lane, Ufford, IP13 6DS

. Please note that all processing of your personal data will cease once you have withdrawn consent, other than where this is required by law, but this will not affect any personal data that has already been processed prior to this point.